We appreciate your visit to our website and your interest in the Stifterverband and its activities. We take the protection of your personal data seriously and aim for you to feel safe and comfortable regarding the provision of your data in the case of membership, supporting our work, (online) registration for our events, and visiting our websites. Our employees are obliged to maintain data secrecy according to the EU General Data Protection Regulation (EU GDPR) and receive regular training in data protection and data security. Below, we would like to explain how we protect your data and what it means for you when you use our (online) services.
The controller, as defined by the General Data Protection Regulation and other national data protection laws of member states, as well as other data protection provisions, is:
Deutsches Stiftungszentrum im
Stifterverband für die Deutsche Wissenschaft e.V.
Baedekerstr. 1
45128 Essen
T 0201 8401-321
E-Mail: datenschutzbeauftragter@stifterverband.de
The data protection officer of the controller is:
TÜV Informationstechnik GmbH
Unternehmensgruppe TÜV NORD
IT Security, Business Security & Privacy
Langemarckstraße 20
45141 Essen
Germany
T 0201 8999-623
F 0201 8999-666
Scope of Processing Personal Data
We generally collect and use personal data of our users only as far as it is necessary to provide a functional website and our content and services. The collection and use of personal data of our users is regularly only done with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of data is permitted by legal regulations.
Legal Basis for Processing Personal Data
Where we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
For the processing of personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) EU-GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual measures. Where the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Article 6(1)(c) EU-GDPR serves as the legal basis. If the processing is necessary to protect a legitimate interest of our company or a third party, and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6(1)(f) EU-GDPR serves as the legal basis for the processing.
Data Erasure and Storage Duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if provided for by the European or national legislator in Union regulations, laws, or other provisions to which the controller is subject. Blocking or deletion of the data will also occur when a storage period prescribed by the aforementioned standards expires, unless there is a necessity for further storage of the data for conclusion of a contract or fulfilment of a contract.
Description and Scope of Data Processing
Upon every visit to our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.
Legal Basis for Data Processing
The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.
Purpose of Data Processing
The temporary storage of the IP address by the system is necessary to enable the delivery of the website to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session. The storage in log files is done to ensure the functionality of the website. Additionally, the data serves us to optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. Our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR lies in these purposes.
Duration of Storage
The data will be deleted as soon as it is no longer necessary for achieving the purpose of its collection. In the case of data collection for providing the website, this occurs when the respective session is ended. In the case of storing data in log files, this is the case after at most seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the accessing client is no longer possible.
Objection and Removal Option
The collection of data for providing the website and the storage of data in log files are mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
Description and Scope of Data Processing
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified when the website is accessed again.
We use cookies to make our website more user-friendly. Some elements of our website require the accessing browser to be identified even after a page change. The following data is stored and transmitted in the cookies:
The data collected from users in this way is pseudonymized by technical precautions. Therefore, it is no longer possible to associate the data with the accessing user. The data is not stored together with other personal user data.
Legal Basis for Data Processing
The legal basis for processing personal data using cookies is Art. 6 para. 1 lit. f GDPR.
Purpose of Data Processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these functions, it is necessary for the browser to be recognized even after a page change. Our legitimate interest in processing personal data according to Art. 6 para. 1 lit. f GDPR lies in these purposes.
Storage Duration, Objection, and Removal Option
Cookies are stored on the user’s computer and transmitted to our site. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, some functions of the website may not be fully available anymore.
Description and Scope of Data Processing
The newsletter is sent based on a user’s registration on the website. On our website, users have the option to subscribe to free newsletters. When registering for the newsletter, the data from the input mask is transmitted to us. At this point, the email address, the IP address of the accessing computer, as well as the date and time of registration are transmitted. Your consent is obtained for the processing of the data during the registration process, and reference is made to this privacy policy. In connection with the data processing for sending newsletters, the data is not passed on to third parties and is exclusively used for sending the newsletter.
Legal Basis for Data Processing
The sending of the newsletter is based on a user’s registration on the website. The legal basis for processing the data after the user registers for the newsletter, if the user has given consent, is Art. 6 para. 1 lit. a GDPR.
Purpose of Data Processing
The collection of the user’s email address is used to deliver the newsletter. The sending of the newsletter is based on a user’s registration on the website. The collection of other personal data during the registration process is used to prevent misuse of the services or the provided email address.
Storage Duration
The data is deleted as soon as it is no longer necessary for achieving the purpose of its collection. The user’s email address is stored as long as the newsletter subscription is active. The sending of the newsletter is based on a user’s registration on the website. Other personal data collected during the registration process is usually deleted after a period of seven days.
Objection and Removal Option
The newsletter subscription can be cancelled by the user at any time. For this purpose, there is a corresponding link in every newsletter.
Description and Scope of Data Processing
On our website, we offer users the option to register by providing personal data. The data is entered into an input mask, transmitted to us, and stored. The data is not passed on to third parties. The following data is collected during the registration process:
During the registration process, the user’s consent for processing this data is obtained.
Legal Basis for Data Processing
The legal basis for processing the data, if the user has given consent, is Art. 6 para. 1 lit. a GDPR.
Purpose of Data Processing
Registration is not intended to conclude a contract with the user. Registration of the user is required to provide certain content and services on our website. In individual cases, there may be forwarding. Your data will not be disclosed outside the stated purpose. You can object to the use of your data at any time by email or telephone.
Storage Duration
The data is deleted as soon as it is no longer necessary for achieving the purpose of its collection. Registration is not intended to conclude a contract with the user.
Objection and Removal Option
As a user, you have the option to dissolve the registration at any time. You can also request changes to the data stored about you. For any objections or requests for deletion of the registration, please send an email to datenschutzbeauftragter@stifterverband.de.
Description and Scope of Data Processing
There is a contact form on our website that can be used for electronic contact. If a user makes use of this possibility, the data entered in the input mask will be transmitted to us and stored. This data includes:
Your consent is obtained for the processing of the data during the sending process, and reference is made to this privacy policy. Alternatively, contact can be made via the provided email address. In this case, the personal data of the user transmitted with the email will be stored. In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.
Legal Basis for Data Processing
The legal basis for processing the data, if the user has given consent, is Art. 6 para. 1 lit. a GDPR. The legal basis for processing the data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the aim of the email contact is to conclude a contract, an additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
Purpose of Data Processing
The processing of the personal data from the input mask serves us solely to process the contact. In the case of contact via email, there is also the necessary legitimate interest in processing the data. The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.
Storage Duration
The data will be deleted as soon as it is no longer necessary to achieve the purpose of its collection. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is deemed ended when it can be inferred from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
Right to Object and Erasure
The user has the possibility to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. The revocation of consent and the erasure of the stored data can be carried out by sending a notice to the email address datenschutzbeauftragter@stifterverband.de.
In this case, all personal data stored in the course of the contact will be deleted.
In order to make our website as pleasant and convenient as possible for you as a user, we occasionally use services of external service providers. Below, you have the opportunity to inform yourself about the data protection regulations regarding the use and application of the services used, in order to possibly assert your rights with the service providers.
Google Analytics
Google Analytics is a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses “cookies,” which are text files placed on your computer, to help analyze how users use our website. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. We would like to point out that on our websites, Google Analytics has been extended by the code “gat._anonymizeIp();” to ensure anonymized collection of IP addresses (so-called IP masking). Your IP address will therefore be truncated by Google within member states of the European Union or other parties to the Agreement on the European Economic Area before being transferred to the United States. Only in exceptional cases will the full IP address be sent to a Google server in the US and truncated there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using these websites, you consent to the processing of data about you by Google in the manner and for the purposes set out above. You can prevent the storage of cookies by selecting the appropriate settings in your browser. However, please note that if you do this, you may not be able to use the full functionality of these websites. Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under http://tools.google.com/dlpage/gaoptout?hl=en. Further information concerning Google Analytics and data protection can be found at https://policies.google.com/privacy?hl=en&gl=en and https://marketingplatform.google.com/about/analytics/terms/en/. Google Analytics is explained in further detail under this link: https://marketingplatform.google.com/about/.
DISQUS Commenting Function
We use the DISQUS comment system, provided by DISQUS, Inc., 301 Howard St, Floor 3 San Francisco, CA 94105, USA. The privacy information of DISQUS can be found here: https://help.disqus.com/terms-and-policies/disqus-privacy-policy. DISQUS allows registration either via a DISQUS user account (“Account”) or via existing user accounts on Facebook, Twitter, and Google Plus. If you log in using your social media accounts when using the DISQUS function on our websites, these services will also collect provider information about your use of the DISQUS functions. Please refer to the privacy information of the respective providers for this purpose. Commenting as a guest is also possible, but in this case, some functions are not available.
DISQUS is an internationally used platform. By registering, you can comment on any website that uses DISQUS.
DISQUS transmits the user’s email address and the IP address used during the comment entry to the Stifterverband. We need this information solely for the purpose of contacting you in connection with your use of DISQUS, for example, if we have questions about your user comment. Unauthorized disclosure to third parties does not occur.
Social Media
The Stifterverband partially uses social plugins or share functions on its website. These plugins allow you to share content and images on Facebook, Twitter, Google+, LinkedIn, and Xing with other people. We ensure that your user data is only transferred if desired. Therefore, we have decided to use a so-called 2-click solution. The social plugins are initially deactivated by default. In order to share posts on Facebook, Twitter, Google+, LinkedIn, and Xing, the buttons must first be activated. If you are logged into your respective account and use our share functions, you can link the content of our pages to your profile. In that case, the respective provider can assign your visit to our website to your user account. We have no influence on the amount of data transmitted to the social networks. Further information on the privacy policies of the individual providers can be found in the privacy policies of Facebook, Twitter, Google+, LinkedIn, and Xing.
Donation Form
There are forms on our website that can be used for the electronic execution of a donation. In order to ensure the legality of the payment process and to send you a donation confirmation after the successful completion of the payment transaction, we need at least the following information from you:
• Salutation and full name
• Email address
• Postal address
• Declaration of consent regarding our privacy policy
The data entered in the donation form will be processed internally by us. Depending on the selected payment method, your data will also be forwarded to the financial service provider PayPal.
In any case, your data, together with information about the donation amount and donation purpose/project, will be stored and kept for ten years. We explicitly assure you that your data will only be processed for these purposes. We neither sell nor rent the addresses of donors or supporters to other companies or other (like-minded) organizations.
PayPal Payment Method
We have integrated components from PayPal on this website. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which represent virtual private or business accounts. PayPal enables online payments to be sent or received. PayPal also assumes the role of a trustee and offers buyer protection services.
The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg.
If you select “PayPal” as the donation option during the donation process on our donation portal, data will be automatically transmitted to PayPal. By selecting this payment option, you consent to the transfer of personal data necessary for payment processing to Paypal. The personal data transmitted to PayPal typically includes first name, last name, address, email address, IP address, telephone number, mobile phone number, or other data necessary for payment processing. Personal data related to the respective donation are also necessary for processing the donation. The purpose of transmitting this data is to process payments and prevent fraud.
PayPal may transfer personal data to affiliated companies and service providers or subcontractors, to the extent necessary to fulfill contractual obligations or to process the data on behalf of the client. You have the option to withdraw your consent to the handling of personal data with PayPal at any time. Revocation does not affect personal data that must be processed, used, or transmitted for the (contractual) processing of payments.
The current privacy policy of PayPal can be found at https://www.paypal.com/en/webapps/mpp/ua/privacy-full.
If your personal data is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the controller.
Right to Information
You can request from the controller confirmation as to whether personal data concerning you is being processed by us.
If such processing exists, you can request the controller to provide the following information:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the envisaged duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5) the existence of the right to rectification or erasure of personal data concerning you, the right to restriction of processing by the controller, or the right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information on the origin of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making, including profiling pursuant to Article 22(1) and (4) of the GDPR, and, at least in these cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
You have the right to request information on whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.
Right to Rectification
You have the right to request the controller to correct or complete personal data concerning you if it is incorrect or incomplete. The controller must make the correction without delay.
Right to Restriction of Processing
Under the following conditions, you may request restriction of processing of personal data concerning you:
(1) if you contest the accuracy of the personal data concerning you, for a period enabling the controller to verify the accuracy of the personal data;
(2) if the processing is unlawful, and you oppose the erasure of the personal data and request the restriction of its use instead;
(3) if the controller no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise, or defense of legal claims; or
(4) if you have objected to processing pursuant to Article 21(1) of the GDPR, pending the verification of whether the legitimate grounds of the controller override yours.
If processing of personal data concerning you has been restricted under the above conditions, such data, apart from storage, may only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
You will be informed by the controller before the restriction of processing is lifted under the aforementioned conditions.
Right to Erasure
Erasure Obligation
You can request the controller to erase personal data concerning you without delay, and the controller is obliged to erase this data without delay if one of the following reasons applies:
(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You revoke your consent on which the processing according to Article 6(1) lit. a or Article 9(2) lit. a of the GDPR was based, and there is no other legal ground for the processing.
(3) You object to the processing pursuant to Article 21(1) of the GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The erasure of personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
(6) The personal data concerning you has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
Information to Third Parties
If the controller has made the personal data concerning you public and is obliged pursuant to Article 17(1) of the GDPR to erase it, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
Exceptions
The right to erasure does not exist insofar as processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Article 9(2) lit. h and i as well as Article 9(3) of the GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Article 89(1) of the GDPR insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5) for the establishment, exercise, or defense of legal claims.
Right to Notification
If you have asserted your right to rectification, erasure, or restriction of processing against the controller, the controller is obliged to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.
You have the right to be informed by the controller about these recipients.
Right to Data Portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data have been provided, where:
(1) the processing is based on consent pursuant to Article 6(1) lit. a or Article 9(2) lit. a or on a contract pursuant to Article 6(1) lit. b of the GDPR; and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the freedoms and rights of others.
The right to data portability does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Right to Object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1) lit. e or f of the GDPR, including profiling based on those provisions.
The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
You have the possibility to exercise your right to object in relation to the use of information society services, notwithstanding Directive 2002/58/EC, by automated means using technical specifications.
Right to Withdraw Consent under Data Protection Law
You have the right to withdraw your data protection consent declaration at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Automated Individual Decision-Making, Including Profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for entering into, or performance of, a contract between you and the controller;
(2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
(3) is based on your explicit consent.
However, these decisions shall not be based on special categories of personal data referred to in Article 9(1) of the GDPR, unless Article 9(2) lit. a or g applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.
With regard to the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.
Right to Lodge a Complaint with a Supervisory Authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.
Date of our privacy policy: July 2018
